Adopted June 2020
This policy applies to members and officials of Wanstead & Woodford Chess Club (“the Club”) and to members, parents and guardians of members, and officials of the Club’s Junior Coaching Chess Club (“Junior Club”).
It relates to the Club’s and Junior Club’s internal online activities and to player participation in team events entered through the Club or Junior Club.
The Club and Junior Club reserve the right to refuse any player registration or not to select any player at is absolute discretion without explanation.
Players are expected to familiarise themselves with the operation of the host platform prior to playing in matches or club events. This includes the circumstances in which a game maybe terminated by the platform. For example, timeouts for not making the first move in time or loss of connection. Circumstances vary between platforms.
Fair Play and Anti-Cheating
Players must comply with platform rules in relation to general standards of conduct, sportsmanship and online behaviour.
In the event of persistent deliberate gamesmanship a player may be suspended from the Club’s and/or Junior Club’s online events. For example, disconnecting rather than using the resign button, allowing the clock to run down in a lost position, delaying the start of play.
Players must comply with the Fair Play Rules of the host platform provider. Details of those for chess.com and lichess can be found here:
Players undertake not to receive assistance in any form during online play. This includes (but is not limited to):
- receive help from any other person, player or coach;
- make use of chess engines, bots, plugins, analysis tools, tablebases, blunder checks or other best moves tools;
- referencing chess literature; e.g. books, online resources, apps etc.
Players further undertake not to:
- impersonate or make use of other people’s accounts
- artificially inflate or deflate their rating (staged results)
- interfere with other online games.
Players should not hold more than one playing account with any one host platform provider. Most platform providers do not permit this. Platform bans may result.
Players should comply with the policies of the host platform provider and in signing up to a host platform provider account will be bound by the provider’s terms of service.
When participating in any English Chess Federation (“ECF”) event or any ECF online rated event players must abide by the guidance and rules set out in the ECF’s Fair Play and Anti-Cheating Rules (“OFPAC Rules”).
The ECF and/or the Club may submit games to a third party for analysis and review as part of their anti-cheating measures and fair play procedures.
Fair Play breaches and Sanctions
For an ECF or an ECF rated event fair play breaches will be governed by the ECF’s OFPAC Rules and sanctions may be applied by the ECF accordingly.
For non ECF and non ECF rated event, the Club reserves the right for its organiser of Junior Club organiser as appropriate to levy sanctions in respect of that event with a right of appeal to the Club’s Committee.
For all activities of the Club and Junior Club the Club’s Fair Play sub-committee comprising the Chairman, Tournament Secretary and Match Captain (with the right to co-opt in the event of unavailability) may impose additional sanctions in respect of the Club’s and/or Junior Club’s online activities with a right of appeal to the Club’s Committee.
Any appeal under the ECF’s OFPAC procedures or the internal procedures of the Club and/or Junior Club arising from fair play sanctions imposed by a host platform provider will not be entertained unless a player has exhausted the appeals process with the platform provider.
Suspicions of cheating
These should be raised first of all with the host platform provider, which will have been running anti-cheating software.
Actions of host platform
Neither the Club nor the Junior Club has any control over the operation of any hosting chess platform and the decisions made in respect of a player’s user account(s). Any issues in respect of the making of such decisions must be taken up with the host platform provider direct including utilising the provider’s appeal processes.
Online safety and Safeguarding
The Club’s Safeguarding Policy for Online Play must be followed.
All players must abide by:
- the host platform provider’s rules in relation to general standards of conduct, sportsmanship and online behaviour
- the Club’s Code of Conduct for Online Chess
The Code of Conduct provides guidance for
- the Club’s administrators, coaches and organisers
- parents and guardians of junior players
A player’s name, title, rating, grades and associated team lists, team sheets and match cards may be published on any of the Club’s website, competition website, results servers, host platform, and ECF online rating lists.
A player’s name and platform username may be published by the Club or Junior Club along with a player’s results. Publication may also occur by external competition organisers in accordance with the competition’s rules and host organiser’s policies. A player’s games, which may include a player’s name and/or platform username, may be submitted by the Club and/or the ECF to a third party for analysis as part of their fair play and anti-cheating procedures. The Club is the Data Controller for the above processing of a player’s personal data under the lawful basis of legitimate interest in accordance with the Club’s Privacy Notice.
Conditions of Entry
It is a condition of entry or of participation that neither the Club nor the Junior Club shall have any liability (whether in contract, tort or otherwise) in relation to the decisions taken by the host platform service provider in respect of a player’s user account(s).
In respect of ECF online rated events it is a condition of entry or of participation that a player must comply with the ECF’s OFPAC Rules and that neither the Club nor the Junior Club shall have any liability (whether in contract, tort or otherwise) in relation to the implementation of those rules and associated guidelines.
It is a condition of entry that a) participating adult players and b) for junior players a parent or guardian and player where old enough agree to the publication of data set out in the Data Protection section above and to the processing of that data under the lawful basis of legitimate interest.
It is a condition of entry to events run by the Club or the Junior Club or of participation on a team representing the Club or Junior Club that a player agrees to abide by this policy.
Any player (or parent or guardian of a junior player) who does not agree to follow any part of this policy or objects to any part of these conditions of entry should not participate. Any player who does participate shall be assumed to have agreed (including parental consent) with these entry conditions.
Club and Junior Club Organisers
Organisers must comply with the Club’s Code of Conduct for Online Chess
Organisers must ensure that:
- for teams competing in external events, players are provided with the competition rules and where the event is ECF rated the OFPAC Rules;
- all players and parents and guardians of junior players are provided with this Online Policy and referred to the Conditions of Entry and to the Code of Conduct for Online Chess;
- parental permission is obtained for junior players to participate which may include adding opponent’s as their child’s friend or contact and that parents and guardians ensure that the opponent are removed as such after the game;
- parents and guardians take safeguarding responsibility for the operation of host platform accounts for their child, noting that juniors under the age of 13 must use a parental account and that safe mode for children should be engaged.